905.727.7888

Privacy Policy

Last Updated: [December 3, 2025]

St. Andrews Valley Golf Club (“we,” “our,” “us”) is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your personal information in compliance with Canada’s Personal Information Protection and Electronic Documents Act (PIPEDA) and applicable Ontario privacy laws, as well as our commitment to accessibility under the Accessibility for Ontarians with Disabilities Act (AODA).

By using standrewsvalley.com, you consent to the practices described in this policy.

1. Our Commitment to Privacy & Accessibility

We are committed to:

  • Protecting your personal information

  • Providing transparent information about our privacy practices

  • Making this policy and our website content accessible to all users, including those using assistive technologies

  • Offering alternate formats of this policy upon request

To request this Privacy Policy in an accessible format (e.g., large print, audio, plain text), please contact us using the details below.

2. Information We Collect

a) Personal Information You Provide

We collect personal information when you:

  • Book tee times

  • Register for leagues, junior camps, events, or programs

  • Subscribe to newsletters or updates

  • Submit online forms

  • Make purchases or reservations

  • Apply for employment

This may include:

  • Name

  • Email address

  • Phone number

  • Address

  • Payment and billing information (processed securely by third-party processors)

  • Any other information voluntarily submitted

b) Automatically Collected Information

Our website may automatically collect:

  • IP address

  • Browser type and device information

  • Pages visited and time spent on the site

  • Cookie and tracking information (see Section 7)

c) Information from Third Parties

If you make bookings or payments through integrated systems (e.g., tee-time platforms, email marketing tools), we may receive information from those providers according to their own privacy policies.

3. How We Use Your Information (PIPEDA-Compliant)

We collect and use your information only for purposes a reasonable person would consider appropriate, including to:

  • Process tee-time bookings, league and camp registrations, and payments

  • Manage memberships, leagues, and events

  • Communicate confirmations, updates, reminders, and promotional messages

  • Provide customer service and respond to inquiries

  • Improve our website and user experience

  • Maintain internal records

  • Ensure safety, security, and fraud prevention

  • Meet legal and regulatory requirements

You may withdraw consent for marketing communications at any time.

4. How We Share Your Information

We may share your information with:

  • Service Providers (e.g., booking systems, payment processors, email platforms)

  • Professional partners (e.g., instructors) when required to support your registration

  • Legal or regulatory authorities as required by law

We do not sell or rent your personal information to third parties.

All service providers are required to protect your information in accordance with PIPEDA standards.

5. Data Storage, Protection & Location

We take reasonable administrative, technical, and physical measures to protect your information.

Your data may be stored in:

  • Canada

  • The United States (e.g., cloud services or email marketing platforms)

When information is stored or processed outside Canada, it may be subject to foreign laws. We ensure service providers meet privacy and security requirements.

6. Your Rights Under Ontario & Canadian Law

You have the right to:

  • Access the personal information we hold about you

  • Request corrections or updates

  • Withdraw consent (subject to legal/operational limits)

  • Request deletion of your information

  • Opt out of marketing messages

  • Request this policy or any communication in an accessible format

To submit a request, contact us using the details in Section 11.

7. Cookies & Tracking Technologies

Our website may use cookies and similar technologies to:

  • Improve site performance

  • Support booking and form functionality

  • Analyze site traffic

  • Personalize your experience

You may disable cookies through your browser settings; however, some features may not function as intended.

If tools such as Google Analytics are used, they may collect anonymized usage data. Their practices are governed by their respective privacy policies.

8. Third-Party Links

Our website may link to external sites. We are not responsible for their privacy practices or accessibility standards. We recommend reviewing their privacy policies and accessibility statements.

9. Children’s Privacy

We do not knowingly collect personal information from children under 18 without parental or guardian consent. Parents may contact us to request deletion of information.

10. Accessibility Under AODA

We are committed to making our website and information accessible by:

  • Striving to meet WCAG 2.0 AA standards

  • Ensuring readable fonts, colour contrast, and navigable layout

  • Supporting screen readers and keyboard-only navigation

  • Providing alt text for images wherever possible

  • Offering alternate formats upon request

If you experience any accessibility barriers on our website, we encourage you to contact us immediately so we can assist and improve our services.

11. Contact Information

For privacy inquiries, accessibility requests, data access requests, or to provide feedback:

St. Andrews Valley Golf Club
4 Pinnacle Trail
Aurora, Ontario L4G 3K3
Email: [email protected]
Phone: 905.727.7888

12. Updates to This Privacy Policy

We may update this policy periodically to reflect changes in our practices, technologies, or legal obligations. Any updates will be posted with an updated “Last Updated” date. Your continued use of the website indicates acceptance of these changes.

Contact info

4 Pinnacle Trail
Aurora, Ontario L4G 3K3

905.727.7888

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